The ApplyOns Application

A complete platform for managing applications, authenticating academic documents, and collaboration between applicants, institutions (universities, colleges, institutes), translators, and administrators.

Roles and Profiles

ApplyOns offers four account types, each with a dedicated space and appropriate permissions.

Applicant

Students, candidates, or individuals who submit requests and have their documents authenticated.

• Create and track applications (requests)
• Create document authentication requests (diplomas, transcripts, etc.)
• Pay online and invite an institution to attest the document
• View status and documents uploaded by the institution

Institute / University / College

Institutions that attest and upload documents (transcripts, diplomas) for authentication requests.

• View authentication requests assigned to them
• Access by ADN code to upload a document (with active subscription)
• Manage departments, programs, users, and subscriptions
• Receive notifications and manage standard requests (dossiers)

Translator / Agency

Translation agencies that process application dossiers and documents to be translated.

• Access dossiers to process and requests
• Upload translations and track dossier status
• Manage users and notifications
• Collaborate with applicants and institutions

Administrator

Global oversight: users, organizations, requests, payments, subscriptions, and settings.

• Manage users, organizations, departments, and programs
• Authentication requests and standard requests, documents
• Payments, subscriptions, and statistics
• Configuration, permissions, audit logs, and support

Main Modules

The main functional blocks available in the application.

Requests (applications)

Create, track, and process application dossiers (requests) with workflow and statuses.

Document authentication

Authentication requests with ADN code: applicant creates a request, pays, assigns or invites an institution that uploads the attested document.

Subscriptions

Institutions subscribe to an active subscription to access upload by ADN code and advanced features.

Payments

Payment for authentication requests and transaction management on the admin side.

Organizations

Management of institutions (universities, institutes, colleges), departments, programs, and invitations.

Notifications

Alerts and messages for new requests, uploaded documents, and status updates.

Typical workflow (document authentication)

From submitting the request to receiving the document attested by the institution.

The applicant creates an authentication request (subject, document type) and receives a unique ADN code.

The applicant pays online then selects an existing institution or invites one by email.

The invited institution registers if needed, activates its account by email, then is linked to the request.

The institution (with active subscription) accesses the request via the ADN code and uploads the document (PDF).

The applicant and institution can view the document and status (documents received, processed, etc.).

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